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Evidence Guide: BSBATSIM414C - Oversee the organisation's annual budget

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBATSIM414C - Oversee the organisation's annual budget

What evidence can you provide to prove your understanding of each of the following citeria?

Gather and analyse relevant budget information

  1. Establish a budget working group
  2. Review and analyse previous year's budget performance
  3. Gather budget planning information from relevant sources
  4. Identify priorities in relation to the organisation's vision and plans
Establish a budget working group

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review and analyse previous year's budget performance

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Gather budget planning information from relevant sources

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify priorities in relation to the organisation's vision and plans

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and document income and expenditure

  1. Identify known sources of income
  2. Identify new sources of income and amounts for new activities
  3. Review expenditure for existing operations
  4. Estimate expenditure for new initiatives and expansions
  5. Identify potential problem areas
  6. Ensure procedures are in place to document all identified items in a readily accessible and useful format
Identify known sources of income

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify new sources of income and amounts for new activities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review expenditure for existing operations

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Estimate expenditure for new initiatives and expansions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify potential problem areas

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure procedures are in place to document all identified items in a readily accessible and useful format

Completed
Date:

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Oversee budget preparation

  1. Contribute to budget development
  2. Review budget documentation and clarify where required
  3. Review draft budgets and propose modifications if required
  4. Ensure contingency plans are included in the budget
Contribute to budget development

Completed
Date:

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Review budget documentation and clarify where required

Completed
Date:

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Review draft budgets and propose modifications if required

Completed
Date:

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Ensure contingency plans are included in the budget

Completed
Date:

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Review and finalise budget

  1. Ensure expenditure commitments are in line with the final income figures
  2. Work with other board members and management to finalise and approve the annual budget
  3. Present the final annual budget to the community
  4. Review and update the budget regularly
Ensure expenditure commitments are in line with the final income figures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Work with other board members and management to finalise and approve the annual budget

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Present the final annual budget to the community

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review and update the budget regularly

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

identify typical information to be included in a budget

recognise when a budget indicates that expenditure is greater than income, and suggest modifications that would bring it into balance

prepare a balanced budget in collaboration with others that meets the board's identified needs.

Context of and specific resources for assessment

Assessment must ensure:

access to examples of budgets

access to examples of relevant documents

access to examples of projects that might be undertaken by a board

knowledge and performance are assessed over time to confirm consistency in performance.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

analysis of responses to case studies and scenarios

direct questioning combined with reflection of practical performance by the candidate

observation of performance on a board or simulated board

observation of performance in role plays

observation of presentations

oral or written questioning to assess knowledge.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

BSBATSIM418A Oversee financial management.

Required Skills and Knowledge

Required skills

numeracy skills to:

interpret information in budget papers

perform simple calculations

communication and teamwork skills to work cooperatively with other board members, management and staff of the organisation, members, community and key stakeholders

culturally appropriate communication skills to relate to people from diverse backgrounds and with diverse abilities

evaluation and decision-making skills to monitor and review information presented to the board and enact decisions

initiative and enterprise skills to make decisions and prioritise future activity

problem-solving skills to identify and manage differences of opinions

Required knowledge

components of a typical budget and standard budgeting procedures

concept of community control of organisations and how it may apply to budgetary decision making

concept of financial contingency planning and how this can be undertaken

current and potential sources of income to fund the organisation's activities

geographic, cultural, social, economic and political context in which particular organisations operate and how this might impact on budgetary decision-making

organisational plans that will have an effect on the budget

organisationalvision, objectives and procedures in relation to sources of income for organisational activities

provisions of federal, state or territory legislation and funding body requirements that impact on how finances and assets are able to be used within the organisation

relevant protocols and cultural responsibilities when making budgetary decisions

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Budget working group may include:

board subcommittee together with senior management and staff

community members

Elders

external expertise

traditional owners.

Budget performance may relate to:

budget variances, such as under or over-expenditure

revenue and expenditure targets.

Relevant sources may include:

accountant

audited financial statements

business manager

funding bodies

treasurer

quotes.

Income may include:

enterprise operations

grant funds

interest on investments

royalties and other payments

service contracts.

Expenditure may relate to:

administration

capital requirements

consultants

distributions

repair and maintenance

salaries

vehicle costs.

Potential problem areas may include:

administration costs

commercial activities

consultancy fees

salary costs

utility costs

vehicle and travel expenses.